Procurement Specialist, PPDC at the Public and Private evelopment Centre (PPDC)
The Public and Private Development Centre (PPDC) is an organization established in 2003, with its headquarters located in Abuja, and focuses its interventions on promoting citizens’ participation in governance processes and strengthening transparency and accountability, while also improving ethics and integrity in the public and private sectors.
Job Title: Procurement Specialist, PPDC
Location: Abuja (FCT)
Employment Type: Short Term Contract (June 2024 – September 2024)
Reporting to: The Head of People, Operations and Culture, PPDC.
Job Overview
Under direct supervision of the Head of People, Operations and Culture, the Procurement Specialist will play a pivotal role in shaping and implementing the PPDC procurement strategies, ensuring effective sourcing and buying practices, while maintaining robust governance protocols.
She will procure goods and services for all PPDC activities, prepare an offer analysis, and make recommendations regarding possible vendors. He/she will follow up with selected vendors to ensure that procured services are delivered effectively and in a timely and cost-effective manner.
Main Duties & Responsibilities
Strategic Procurement Management (70%):
Manage procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders.
Oversee solicitation of bids and quotes from vendors in adherence with policies and approved requisitions and procurement plans
Comply with consistent usage of PPDC’s Procurement system in managing procurement processes.
See Also:
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Maintain electronic procurement records and files in required PPDC’s systems.
Other related responsibilities deemed necessary but not detailed herein.
Sourcing and Supplier Management (10%):
Conduct thorough market research to identify potential suppliers and evaluate their capabilities.
Lead the implementation of market surveys in all locations where PPDC operates.
Negotiate contracts and agreements, ensuring favorable terms and conditions.
Manage relationships with suppliers, monitor performance, and address any issues that may arise.
Buying and Contract Management (10%):
Execute the procurement process, from requisition to delivery, ensuring compliance with policies and regulations.
Draft, review, and analyze contracts to mitigate risks and ensure legal compliance.
Maintain accurate records of procurement transactions, contracts, and supplier performance.
Finance & Compliance Management (10%):
Ensure compliance with donor and PPDC regulations.
Conduct regular audits and assessments to monitor compliance and identify areas for improvement.
Uphold PPDC zero tolerance policy to corruption.
Provide training to program team members on procurement compliance and procurement tools use.
Influence & Representation:
Represent PPDC at the relevant external meeting with the vendors as approved by the Head of People, Operations and Culture and CEO .
Consult with other NGOs to identify the best potential suppliers and providers.
Communicate effectively to ensure overall project targets and donors’ obligations are met.
Supervisory Responsibility:
Directly supervises all Procurement
Accountability:
Accountable for PPDC Procurement Manual, Code of conduct regarding procurement activities and PPDC Conflict of Interest policy.
Reports Directly To:
Head of People, Operations and Culture
Works Directly with: The Grant Manager, State Program Managers, Operations Manager, all Operations team as required.
Knowledge, Skills and Abilities
Bachelor’s Degree in Logistics, Supply Chain Management, Business Administration, Public Administration, International Development, or other relevant fields is required. A master degree is preferred.
Professional certifications in procurement is mandatory (CIPS)
At least seven (5) years of professional experience, with a minimum of three (4) years in purchasing and supply management experience with INGOs. Previous experience working on US government-funded projects is highly preferred.
Possesses both a willingness and an ability to train and be trained.
Core Competencies:
Strategic Sourcing:
Demonstrated ability to develop and execute strategic sourcing plans that align with organizational objectives.
Contract Negotiation:
Strong negotiation skills with a track record of securing favorable terms and conditions. Proficiency in drafting, reviewing, and managing contracts to achieve organizational goals.
Analytical Thinking:
Strong analytical and problem-solving skills to navigate complex procurement challenges.
Leadership and Management:
Leading by example, setting direction and supporting colleagues.
What We Offer
Fairly competitive salary and benefits package, a great team environment and hybrid working options.
Application Closing Date
27th May, 2024.
How to Apply
Interested and qualified candidates should: