Project Management Assistant (Budget) at USAID
United States Agency for International Development (USAID) is the world’s premier international development agency and a catalytic actor driving development results. USAID’s work advances U.S.
Job Title: Project Management Assistant (Budget)
Solicitation No.: 72062024R10013
Location: Abuja, Nigeria with possible travel as stated in the Statement of Duties.
Eligible Offerors: Open to Cooperating Country Nationals (Nigerian Citizens and Permanent
Residents).
Seuciry Level Required: CCNPSC Clearance.
Period of Performanc: Five (5) years renewable, estimated to start o/a June 2024.
Statement of Duties
General Statement of Purpose of the Contract:
The USAID Project Management Assistant (Budget and Administration) (the “Assistant”) is located within the HIV/AIDS & TB (HAT) Office and reports to the USAID Project Management Specialist (Budget).
The Assistant supports the preparation and monitoring of budgets for the HAT Office portfolio, a large portion of which includes the President’s Emergency Plan for AIDS Relief (PEPFAR) funds.
Statement of Duties to be Performed
Budget and Financial Management: (40%)
Assists the USAID Project Management Specialist (Budget) in guiding the HAT Office in preparation of annual and multi-year office budgets and ensuring program budget planning and development is aligned with Mission strategy, PEPFAR guidelines, and cross-cutting priorities.
See Also:
Clinical Supervisor At MSI Nigeria Reproductive Choices (MSIN)
Provides the appropriate fiscal data to be used for new and existing projects.
Supports the HAT Office on budgeting issues and pertinent regulations that apply to the use of USAID funds by source, type, and duration.
Portfolio Administration and Operations (35%):
Serves as HAT Office subject matter expert (SME) for GLAAS. Initiates GLAAS requisitions for new and active awards, advises Contracting Officer’s Representatives/Agreement
Officer’s Representatives (COR/AORs) and others on the requirements of GLAAS entries, provides technical guidance on Solving errors and GLAAS updates.
Reporting (25%):
Coordinates HAT Office contributions to a variety of plans and reports, including PEPFAR Country Operational Plan (COP), Congressional Budget Justification, Mission Resource Request (MRR), and Performance Plan and Report (PPR).
Provides guidance to implementing partners and HAT staff on expenditure reporting process and systems.
Collaborates with USAID/Washington on collection of expenditure reporting data and dissemination of data analytics.
Supervisory Relationship:
Immediate supervision is from the HAT Office Project Management Specialist (Budget).
The immediate supervisor provides the required guidance and mentoring on technical and managerial performance.
Supervisor makes assignments by defining objectives, priorities, and deadlines, and assists the employee with situations that do not have clear
Supervisory Controls:
Position is non-supervisory.
Physical Demands:
The work requested does not involve undue physical demands.
Minimum Qualifications Required for the Positions
Educational Qualification:
Minimum of College/University studies or local equivalent in Financial Management, Business Administration, Accounting, Project Management, Economics, Statistics, Computer Science, Public Health, Public Administration, or related field is required.
Prior Work Experience:
A minimum of three years of progressively responsible work providing budget and administrative support to development programs is required.
At least one year must be related to preparing and/or monitoring development project budgets and expenditures.
Language Proficiency:
Level IV fluency in both oral and written English is required.
Job Knowledge:
Demonstrated knowledge of statistics, accounting and/or budgeting practices and procedures.
Practical knowledge of business correspondence, data management, and project management.
Familiarity with USG programs, policies, and regulations, and a familiarity with the issues related to HIV/AIDS interventions in the host country.
Skills and Abilities:
Demonstrated knowledge of administrative and financial management, and budgeting are required.
Computer proficiency, including skills with Microsoft Excel, spreadsheet development and management, and electronic filing.
Evaluation and Selection Factors
The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.
The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).
In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.
Offerors that meet the minimum requirements, as outlined in this solicitation, will be evaluated, and ranked based on the following adjectival evaluation criteria and characte
Evaluation Criteria / Adjective Definition
Exceptional:
A comprehensive and thorough application of exceptional merit.
Offeror meets and fully exceeds the Government expectations and presents a very low risk or no overall degree of risk of unsuccessful contract performance.
Strengths significantly outweigh any weaknesses that may exist.
Very Good:
An offeror demonstrating a strong grasp of the requirements of the position.
Offeror meets position requirements and presents a low risk of unsuccessful contract performance.
Strengths significantly outweigh any weaknesses that exist.
Satisfactory:
An offeror demonstrating a reasonably sound application and a good grasp of the position requirements.
Offeror meets position requirements and presents a moderate risk of unsuccessful contract performance.
Strengths outweigh weaknesses.
Marginal:
The offeror shows a limited understanding of the requirements.
Offeror meets some or most of the position requirements but presents a significant risk of unsuccessful contract performance.
Weaknesses equal or outweigh any strengths that exist
Unsatisfactory:
The offeror does not meet the position requirements.
Presents an unacceptable degree of risk of unsuccessful contract performance.
Deficiencies and significant weaknesses demonstrate a lack of understanding of the Government’s needs.
Weaknesses and or deficiencies significantly outweigh any strengths that exist.
Market Value
$31,148 to $48,278 equivalent to FSN-09; 40 Hours per week in accordance with AIDAR Appendix J and the Local Compensation Plan of United States Mission, Nigeria (Effective April 21, 2024). Final compensation will be negotiated within the listed market value.
Salary and allowances are denominated in US dollar and paid in Naira at the prevailing U.S. Embassy exchange rate.
Continued US dollar denomination and payment of LE Staff compensation is subject to renewal and approval by the Secretary for Management via PID (public interest determination).
Benefits
Allowances
Paid Leave (annual and sick leave)
Health Insurance
Annual Bonus
How to Apply
Interested and qualified candidates should complete and submit the following document to: abujahr@usaid.gov using the Solicitation number as the subject of the email.
Application Documents
Eligible Offerors are required to complete and submit the following:
AID 309-2. (Offeror Information for Personal Services Contracts with Individuals)
Cover Letter/Letter of Interest
Current Resume
Copy of Degree Certificate